What a spreadsheet does well
- Free and familiar, with no set-up
- Fine for one client with a fixed pattern and a handful of guards
- Easy to print for a site folder
Where it breaks
- Nothing stops you booking a guard on 9 hours' rest or a 60-hour week
- Licence expiry dates live somewhere else, until a client asks
- Check calls depend on someone in the office remembering
- Timesheets are re-typed from WhatsApp messages, then invoices from the timesheets
- The client can't see anything without you sending an email
What changes with Shiftaan Team
- Shifts posted across many sites at once, with rules checked on every booking
- Offers go to the guard's phone; accepted shifts appear on the rota live
- Check-ins, check calls and SOS with escalating alerts
- Timesheets from real check-ins, invoices from approved hours
- A live client portal and scheduled client reports
When to switch
Usually at the third client or around 15 guards, or the first time a client disputes an invoice. You can try the demo company with sample data and import your sites from a CSV when you're ready. See Shiftaan Team.